Call for RBM & IMPACT Monitoring Consultancy


AWO International was founded in 1998 as a professional association for development cooperation and humanitarian action within the framework of the German welfare organization “Arbeiterwohlfahrt” (AWO). AWO International draws on the expertise and vast experience of AWO in Germany. In the past 100 years, AWO has been an integral part of the German welfare state.

In close cooperation with national non-governmental organizations, AWO International is working to ensure that disadvantaged people can sustainably improve their living conditions. In the event of disasters and crises, AWO International is engaged in humanitarian relief and reconstruction.

In South Asia, AWO is working in India, Nepal and Bangladesh on Safe Migration, Anti Human Trafficking and DRR themes since 2009.  It has its Nepal office in Kathmandu.

Despite in Nepal, AWO Internationals has two other offices abroad, one in Manila and one in Guatemala City.


AWO has been implementing its programs in partnership with local grass root organizations working on micro-level, and national civil society organizations working on meso- and macro-level. Currently it has 6-8 local implementing NGO partners in the region. AWO has been using Results-Based Management (RBM) to plan and capture results and achievements. However, in monitoring and evaluating project results, AWO has been mainly using quantitative indicators. AWO acknowledges the necessity of including qualitative indicators to measure the impact of projects. However, commonly decided, the regional offices wish to complement the existing system with qualitative RBM tools. These newly designed and added tools should help to measure the additional and not on first-sight obvious changes. It should also integrate and support a more participatory planning.

 AWO International intends to undergo an Organizational Development (OD) process to analyse and improve its existing Planning, Monitoring and Evaluation System together with its partners.

The log frames AWO has been using were focused predominantly on quantitative indicators. This excludes the impression and effectiveness of beneficiaries’ participation and voices. However, like any other tool, there are limitations. Ideally, the project is jointly designed with partners and beneficiaries. Nevertheless, experience has shown that the active involvement of the beneficiaries is not always been realized when planning a new project due to various reasons. In addition, at a later stage it has its limitations when capturing the parallel and repel effect of quality changes within the community and the individual.

AWO believes in creating and capacitating community based social structures, aimed at making communities self-reliant. This also includes meaningful participation of the beneficiaries in planning, review and monitoring of the interventions to make the projects sustainable through self-analyses and monitoring.[1]  In order to achieve this additional level of change it is decided that the existing approach of merely quantitative RBM designs and its coherent tools should be extended and added with a qualitative component.

Together with other experts, it is aimed that the current and existing approaches and tools are being critically analyzed. Newly designed tools as well as working procedures are jointly developed and in a next stage introduced to the partners and beneficiaries.


Scope of Work

Under the guidance of the Regional Director, the consultant will design interventions to drive the appropriate culture, behaviours, skills, processes, performance and provide insight on change management strategy, planning and implementation. The consultant will design and implement a process to improve the M&E system of AWO International and its partners.


Expected Result

  • Strengthened M&E capacities of AWO International and its partners
  • The process will produce strong and weak links in M&E to address in the future
  • Application of new impact assessment system will bring change in project management cycle
  • Increased stakeholder participation throughout project cycle
  • Increased value and quality in the programs and institutional memory




The process is complex and involves multi-actors and different geographies. The assignment is perennial in nature spanning 2-3 years. This will be finalized jointly with the consultant.


  • Stocktaking of the current practices , mechanisms and tools  at AWO and its partner level
  • A blueprint of process, annual milestones & timeline is prepared
  • Participation and facilitation of  workshops,  events , FGDs and other such initiatives
  • Development of tool kit package including different participatory instruments to analyze the quality change of the interventions
  • Field testing of the tool and modifications
  • Assessment, feedback & guidance to AWO team plus partners
  • Documentation of the complete process including learnings and challenges


Related requirements

·        Consultant should have a minimum of 10 years working experience on development work; specifically, on programme management and organisational development. Knowledge of Migration and Human Trafficking would be desirable.

·        Consultant should have an experience in office system-wide planned change.

·        Consultant should be a University graduate, preferably with an advanced University degree in related fields.


Duty Station: Nepal and India (The assignment will include travel to partners & field along with deskwork)


Timeline & How to apply


Interested candidate may send an expression of interest with a cover letter, updated CV, 2 references, a sample of previous work along with the detailed proposal explaining how the assignment will be carried out, timeline and expected resources (budget). Please send your tender to mail(at)awo-southasia.org including all supporting documents.

The last date for submission of application is 14th June 2019.


By applying for this tender the consultant confirms his availability for a kick-off and lessons learnt workshop taking place from 8th to 12th July in Manila, Philippines (tentative date and location)


AWO International is an equal opportunity and inclusive employer; women and people with disability are encouraged to apply.


Intellectual Property


All information pertaining to this engagement belonging to AWO International, which the consultant may meet in the performance of his/her, duties under this assignment shall remain the property of AWO International who shall have exclusive rights over their use. Except for purposes of this assignment, the information shall not be disclosed to the public nor used in whatever without written permission of AWO International in line with the national and International Copyright Laws applicable.

[1] Such processes have been evolved, applied and embedded by the organizations in their project management cycle. One of such concepts has been experimented and devised in South Asia itself and is renowned as NGO –IDEAs (for more details please refer http://ngo-ideas.net/aims/index.html)